Portland NA Website
The following is the posting of
Official website guidelines for
Area Narcotics Anonymous
Our purpose in maintaining a web site for the
Portland Area of Narcotics Anonymous is to make information about the Portland
Area and about Narcotics Anonymous as a whole available to groups and members of
NA, to addicts who might need NA, and to the general public. Our purpose in
maintaining email facilities is to make it easy to communicate with us via
General Website Guidelines to follow in order:
Area PI By-Laws
Website Guidelines (Listed below):
Service paper on PI and the World Wide Web
PortlandNA.com Website Guidelines
Responsibility of PI sub-committee to the website
Information Sub-Committee is responsible for site information approval and
to provide approval or reason of non-approval in a timely manner.
shall insure no more or no less than 2 persons have domain access
information, which shall be named “Webhosts” (with exception of area
chair for emergencies) and be elected by the PI subcommittee for a term of 1
year. It is suggested each
webhost have a working knowledge of computer software related to website
implementation. Should a
webhost retire or leave the position unexpectedly, remaining webhost (or
area chair or designate if none available) is to change domain access
passwords and that of webhost email account and provide info to the new
PI subcommittee shall acquire or purchase software as needed or required to
maintain the site and furnish it to the webhosts as needed.
(at the time of this printing, 3 software titles are used on the
site, Microsoft Office Professional 2000, PDF995 and Internet Explorer 6.1.
and have been legally purchased and are of ownership to the Webhost Dennis
P. who will donate Office 2000 and PDF995 to Portland Area upon retirement
and Windows 98SE with IE 6.1 has been acquired or purchased in the name of
or for Portland Area Narcotics Anonymous).
Webhosts primary responsibilities are to:
and maintain PI approved web pages for Portlandna.com in a timely manner.
and maintain at least 1 page (Title Page) and any required child pages for
each committee and sub-committee for Portland Area using PI approved
information in a timely manner.
or navigate ALL site pages to PortlandNA home page on site.
up to 20 PI approved email address to area and subcommittee members; help
contacts with technical aspects of these emails, and post these addresses on
each committee title page in a conspicuous location.
domain site security and information for all file and email accounts
and list software to create and maintain the site.
are allowed trust by the PASC to the software’s purchased and acquired by
PASC used in creation and maintenance of site and must turn over software to
new webhosts upon retirement of duties.
are not to distribute any information, which could compromise site security.
shall provide email and phone contact information to committee and
sub-committee web contact persons.
shall read and respond/forward email appropriately in a timely manor.
shall hold committee web contact phone and personal email info provided as
shall provide a monthly report to PI including all changes to the website,
site status and statistics of usage.
and Service Office responsibilities to site:
is suggested that Area chair, secretary, service office and subcommittees
provide at least 1 contact person with their email and phone info to
webhosts (phone info and personal email will be held as confidential by the
contact people will be responsible to read and respond or forward email
messages appropriately for that committee or office.
If email causes backlogs on the domain server, the webhost may access
and delete messages to clear the backlog.
contact people may provide committee information which their committee
wishes to post on the website to the webhosts for approval in a timely manor
(upon receiving or creation of the information), and preferably in an
electronic format following the web information guidelines which the webhost
can post or format to post with minimal time spent (.doc, .pdf, files etc…).
meeting schedule change should be forwarded to the webhost and PI schedule
person at once with as much information as possible.
Portland Area Service Committee and its groups must approve any changes to
quotes are to be published from any NA copywrited materials; all messages
must be original and fall within these general guidelines.
page must include a link to world services
meeting schedule must be provided and kept up to date with most current
are to be used sparingly and no company logo’s (Mapquest, adobe, etc…)
as this may be taken as advertising in violation of our traditions.
pages are to navigate or link to the home page (with obvious exception of
posted .pdf files).
hotline info and area links will only encompass Pacific Cascade region
(Oregon and North California), Washington, World Services, national &
world meeting map and be the only outside links with exception of software
that is required to access site documents by the public (.pdf files) and map
quest to provide free maps to help locate meeting places of which these
services must be free to all and available for anyone to use.
personal phone numbers are to be displayed on the site, only Hotline # &
Portland Area Service Office phone numbers are to be listed.
personal emails are to be displayed on the site.
full names are to be listed on the site, names only on birthday page and
first name, last initial only.
redundant information such as subcommittee address & meeting info on the
may publish their event info on the site, but must follow within the general
following within the general guidelines shall be deemed approved without a
requirement of a vote from the PASC. Any
information outside these guidelines must be submitted to the PI chair for
determination if a vote of the PASC is required for approval, and if so then
a motion will be presented to the PASC during the next area meeting.
page information is to be classified as “Internal” or “External”
information, External is to be classified as information targeted to the
general public and internal is to be classified as information targeted to
the NA members, groups and
Portland Area. This information
to be located in a separate section of the web under “Member Info”
page (Information Guidelines) and email account policies page to be posted
on the website to assist members in presenting & preparation of event
& committee information & flyers to be posted to the site under
Email account policies:
email accounts will be anonymous, listed as “subcommittee name or chair”
@portlandna.com (example: pi-chair).
Positional emails shall be listed by the position title (rcm,
schedule, chair, webhost etc…)
emails can be assigned upon availability and request to webhost for events,
special or adhoc committees.
name of the account shall be anonymous (Chair of Portland Area NA)
first name and last initial should be used to “sign” the message being
sent of the person sending the message (example “Thanks, Dennis P”.).
should be included under signing of message (Co-Webhost of Portland NA)
person responsible for an email account is to follow these email guidelines:
just delete it
the email to the general contact address is in some respects like
answering the helpline. Please see "A Guide to Phoneline
Service" for recommendations on handling requests from addicts
seeking recovery, partners/friends/children of addicts, people trying to
get in touch with a member, and so forth.
forwarding mail to multiple NA contacts, be thoughtful about sharing
personal email addresses of other NA members. We have sometimes seen
members send email to all the NA members they know. Then someone else
answers the message, perhaps including some more addresses, and shortly
individual email addresses (and perhaps full names) are broadcast much
further than some people want. One way to avoid this is to use the bcc
facility when sending email to several people (bcc stands for "blind
carbon copy" - the email addresses on the bcc list will receive the
message, but these addresses aren't visible in the message header).
profanities or discriminatory language in messages