Portland Area Service Committee
of Narcotics Anonymous
4069 NE MLK jr. Blvd
Portland, OR 97211
May 22, 2004
The Chair called the meeting to order at 2:00 pm. The meeting opened with a moment of silence followed by the Serenity Prayer for those who cared to join in.
The 12 Traditions were read by Larina.
The 12 Concepts were read by Jessica.
The 5th Concept was read by Linda.
The Dedication to Service was read by Mike.
Roll call of the
BOD
11 present.
Roll call of
Groups and mail call
43 answered roll.
Count of voting
GSRs to establish a quorum
Spiritual Walkers and You+Me=We answered the roll but will not be eligible to vote again until the June meeting. All others were counted eligible and quorum was established at 22 with an average number attending of 43.
New GSR
Orientation
Treasurer’s
Report, Joan T.
Please see attached reports that include an itemization of the Area’s total expenses, donations and summary of both.
Secretary Report,
Mary E., including the reading of the previous meeting minutes.
Motion to suspend the reading of the minutes made by Rick, seconded by Hell To Heaven, result of vote: 1 opposed, 27 in favor, 0 abstentions.
Motion made to accept the minutes by Rick, seconded by Starting Over. Motion passed by general consent.
I am still in the process of gathering information about the application process and should have everything answered and ready to present by the June meeting, I am in the process of compiling an email list for GSRs and Alternates as well as other interested members so that I can email the minutes directly to individuals. Unfortunately, there have been some problems with our website and the minutes have not been as easy to access as was hoped for. We are also transitioning the web page and in the meantime, I would like everyone who wants to use this option to have access to it. I will be mailing out a test mail with an attachment for everyone to open & print if they want. Please let me know if this is the way you would like to receive the minutes. I will also be preparing a sign up sheet for anyone and everyone who would like to receive the area minutes on a regular basis.
I need copies of sub-committee by-laws for the following: Activities, Literature, Hotline and P.A.S.O. (Note: I received the Activities by-laws at the May meeting.) Please provide a copy for our records in the form of type, disk or email.
Please be sure to submit a written report to both Joan and I for our records. Forms are on the table.
I have contact information for the WSO if anyone is interested in having the NA Way magazine sent to them or for their group. Please ask Suki.
Chair Report,
Colin W.
Colin passed out a calendar for the rest of 2004 detailing alteration in the dates when the area meeting will be held. Please note that the regular meeting date has been moved up by one week for the months of May, November and December.
Open Forum
We will need to bring nominations to the June meeting for Archivist since our current one has immediately resigned the position.
There is a new women’s meeting on Fridays from 7:00-8:00 pm in Milwaukie, Oregon. The address is 10203 Hillside Rd, Milwaukie, Oregon 97266 in the Hillside Community Center and we would appreciate your support.
Hell To Heaven is sponsoring a group activity and flyers are available. The date is set for June 11th-13th at Timothy Lake and the cost is $7.00 per person for 3 days and 2 nights. Free fishing June 12th and 13th.
New Journey will not be moving in June as previously anticipated and will continue to be held at the same location as listed in the meeting schedule.
Terry B. of Eugene, who was the chair of the regional
H&I committee, died last Saturday; a memorial will be held in June. For
specific information when it becomes available, please contact JB at jbclean8996@hotmail.com.
Vice Chair
report, Allen S., conducts sub-committee reports
Hospitals &
Institutions, Brad C.
55 commitments were held, 4 were missed, 1 was cancelled and 876 addicts were seen. Everything is going great!
Hotline, Linda R.
There have been many changes to the hotline committee over the last month. First of all Rusty, the previous chair resigned to me via email on Saturday, April 24, 2004, leaving me, Linda Ridings, the vice chair, as acting chair of the hotline. I have submitted a motion to ratify me as the chair of the hotline.
This month’s hotline committee business meeting was not held, since I was the only one in attendance.
Since, becoming acting chair of the hotline I have filled all shifts, updated all resource materials, which includes, the 12 step volunteer list, referral numbers as well as the hotline shift workers schedule complete with phone numbers and addresses. I sent out the May 2004 newsletter with all these updated materials to all hotline shift workers.
I have also instructed the answering service to contact me anytime a shift worker cannot be reached instead of sending it to voicemail. The reason for this change was to determine if all shift workers were fulfilling their commitments, and because the voicemail has not been updated for quite some time, I don’t want callers to get outdated and incorrect information. Pete B. has volunteered to retrieve messages from the voicemail daily and we are working together to schedule a time to update the voicemail. This will be done before the next area meeting.
Even though all shifts are currently filled, we are still looking for people who want to be of service, to become part of an alternate list. This list is being developed so that any shift worker who cannot fulfill their commitment will have a list to assist them in finding a replacement, similar to the H & I phone list. Also, we are in desperate need of 12 step volunteers. 12 step volunteers require 1 year clean and a willingness to be of service.
The next hotline meeting will be held on Sunday June 6, 2004 at 2:00 pm at Yola’s Coffee House, please come support the hotline.
Thanks you, Linda R.
Outreach,
Lawrence J.
We had low attendance at our business meeting this month. We visited 4 meetings, Recovery In The House, Just Kicking It, What’s Really Going On? and Hell To Heaven in support of their campout. We have 2 new members, Nannette P., New Group Registrar, and Mike H. Schedule. Public Information and Hotline attended and talked about group report forms, audit and P.I. booth. We are ready to support their solutions for managing the schedule they’re hoping to put into effect today. Remind everyone to fill out group report forms. Thanks to Jerome for all his years of service.
Public
Information, Jim B.
We discussed possibly moving our meeting so we could once again meet at the same time/place as H&I. We are beginning to come up with a contingency plan for presentations. We have sought through the fellowship for people who are experienced in public speaking and came up with three men and are still looking for three women. The booth will once again be at Saturday market. If anyone is interested please come to our next meeting on 6/25/04 at 7:00pm at the Paulist center, SE 16th and Division street, for a brief orientation. If you have taken part in the booth before please contact me (Jim B. 503-957-7969). Vicki D. was voted in as the new schedule coordinator, though Bill will be working with her well into the next schedule before the change will take place. Steve V. was voted in as archivist.
RCM report, J.B.
R.C.M. report: Elections for regional positions are all running un-opposed, however, the vote has been forwarded to the groups.
1) Chairperson-Allen P. of Klammath Falls
2) Vice-chairperson-Emma W. of Eugene
3) Treasurer-open
4) Alternate Treasurer- Greg I of Eugene
5) Secretary-Mellisa W. of Grants Pass
6) Alternate Secretary.-open
7) Regional Delegate- Cathy K. of Springfield
8) Alternate Regional Delegate- Sid C. of Prineville
9) 2nd Alternate Regional Delegate-Denise of Eugene
10) Archivist-open
11) Conference and Conventions-Donna C. of Eugene
12) H& I- open
13) P.I.- current vice-chair(name not in notes?)
14) Policies & Procedures- Patrick B. of Coos Bay
15) Literature-open
16) Activities- Hector C. of Medford
17) Additional Needs-open.
Please submit your group’s vote at the next Area meeting
Verbal report given at Area: Regional Convention went well last weekend in Roseburg w/ keynote speakers all from outside this region. Although attendance was down from the last few years, the convention panels were informative and pre-registration for next years’ PCRCNAXII is strongly encouraged. The next GSR Assembly and Service Conference will be held in North Bend on July 24th and 25th. PNW 2006 and PCRCNAXII t-shirts are available for 15$.
Saturday night, Terry B. of Eugene (our current Reg. H & I chair, passed away due to liver complications.
I hope we have a good representation at this next regional get-together.
In loving service and gratitude, J.B.
Literature, Jeff
S., report given by Cindy S.
Total sales were $2,594.50, expenses were $2,705.89 including the order from WSO.
P.A.S.O., Ron C., report given by Rick P.
We are still looking at available locations. Until then we have not finalized any proposed budget. We are still interested in the location on 72nd and SE Harold street but are gathering more information about the occupancy limitations. If we decide to proceed with this location a budget will be provided to the area with specific information relevant to this location.
By-laws adhoc, Mary E.
There were 4 in attendance and we will meet again at my house, June 16th at 6:00 pm. We hope to have a revision to present to the area at the July or August meeting.
Schedule adhoc, Bill S.
We met after the Hotline meeting and again prior to the Outreach meeting. We verified that meetings were no longer being held before removing them from the schedule. We are not going to remove the birthday listings from the schedule until we receive a group conscience from the area. We have developed a form to track the existence of groups and their continuation for the Hotline, Outreach and Public Information sub-committees to use to track their information. We would like to have every group fill out a form for the Public Information committee and we will make them available on line, over the phone through the Hotline committee and Outreach will use them when visiting groups. We want to mail out the form in the minutes. (This is pending approval of the form, see New Business, Motion #40.)
PCRCNA XIII, Aaron R.
We are planning the convention for the first weekend in May, pending approval at the Regional level. We meet the 3rd Sunday of the month at Providence Medical Center on NE 47th and Glisan street at 2:00pm.
Activities, Aaron R.
Please pick up Activities at a Glance calendar for specific event and contact information. I became a signer on the checking account this month. Bea is our new Treasurer and also a signer on the account. We met with Jackie J. to assist in planning a new Regional men’s convention to be held in 2006. Everyone is welcome to get in on service at the Activities committee. Please join us!
New GSR Recognition
Rise & Shine
Bryan E.
GSR
Minute By Minute
Mary M.
Alt GSR
Multiculture
Angela C.
Alt GSR
To Hell & Back
Ryan F.
Alt GSR
Doin’ The Deed
Deidre S.
Alt
GSR
Late Night Recovery
Sara L.
Alt GSR
We welcome them and ask that they keep coming back!
Break 3:20-3:35 pm
Reopen meeting with a moment of silence followed by the Serenity Prayer for those who care to join in.
Recount of voting
GSRs
32 present.
Unfinished
Business
Motion #23, made by Allen S. was voted on after reconsideration by the Chair on his ruling from the previous meeting. Motion would affect area by-laws and remove direction to use paper ballots for elections of officers. Result of vote: 7 in favor, 11 opposed, 9 abstentions, motion failed.
Motion #27, made by Area Schedule Inventory ad hoc committee, motion directs area to list only groups that are members of the Portland area. Result of vote: 6 in favor, 19 opposed, 7 abstentions, motion failed.
New Business
The chair presented the following motions out of order at the request of the Literature committee, as they all concern starter kits.
Motion #29; submitted by Lawrence C. and seconded by Late Night Recovery. Requesting a starter kit donation for a new young people’s group called “Doin’ the Deal.” Our meeting is held every Saturday night from 7-8:30 p.m. Our current location is 8640 SE Ellis until we can get a permanent location. Purpose: To gain a starter kit donation for a new young people’s NA group to carry the message to the addict who still suffers. Motion carried by general consent with 1 Abstention.
Motion #30; was withdrawn by the maker, Thomas Z.
Motion #31; submitted by Marty, seconded by The New This Is It. Requesting a starter kit for a new meeting called “Keeping It Real”. Meets Monday night at 7:30 p.m. at 5641 SE 111th Ave. in Portland. This is an open meeting, handicap accessible, and has a children’s room. Purpose: To carry message of recovery to addict who still suffers and support a new NA meeting. Motion passed by general consent with 5 abstentions.
Motion #26; submitted by Mary E., seconded by Recovery in the House. Affects the PASC By-laws. To permanently change the day of the month that Area meets to the third Saturday of the month in May, November and December. Purpose: To promote attendance at area by removing conflict with national holiday weekends and to accommodate the planning of both sub-committee and group business meetings for those months.
Discussion included a comment that several of the subcommittees have a calendar that is established by their chairs and takes those holidays into account. Someone pointed out that this motion limits the PASC unreasonably, in that sometimes a 31-day month has 5 Saturdays, so permanently setting the PASC meeting on the third Saturday in those months might place our meeting much earlier in those months than normal. Colin agreed to determine a calendar for the remainder of this year and submit that to the PASC in May for approval. He also agreed to propose a calendar for 2005 in January of next year. The motion was withdrawn by the maker.
Motion #28; submitted by the Area Schedule Inventory Subcommittee: To remove all phone numbers from the Portland Area meeting schedule except the Hotline and Helpline numbers. Purpose: to protect the anonymity of individuals when providing meeting schedules to clearance facilities. Motion did not receive a second.
Motion #32; submitted by Jackie, seconded by Never Alone: to entertain a men’s convention in 2006. Purpose: to bring more unity between men in (the) fellowship, promote healing from all addictions. After some discussion about whether or not this question would be more appropriately handled by the Activities subcommittee, the motion was withdrawn by the maker. (Jackie agreed to attend a meeting of Activities and to propose this motion there instead.)
Motion #33; submitted by PASO as an emergency motion, seconded by Learning to Live. To release up to $750.00 to the PASO for a refundable good faith offer to hold a possible location for the Area. The PASO shall present to the Area at the May PASC business meeting a budget for this location if it is found to be appropriate for the Area. Purpose: to secure possible location for the PASC.
After significant discussion regarding the proposed location and the logistics of making a good faith offer (including under what specific conditions we would be able to obtain a refund), the motion passed unanimously.
Motion #34, made by Learning To Live, seconded by Recovery In The House.
Motion: Ratify Linda R. as chair person for the Hotline committee.
Purpose: Former chair has stepped down, as vice-chair for this committee Linda is willing to step up to chair.
Result of vote: Motion passed by general consent.
Motion #36 made by P.I and Schedule ad hoc committees, seconded by The NA Way.
Motion: Requires ALL groups to submit a “Schedule Changes” form to be listed on the PASC schedule. Includes new and existing groups. Forms available through Public Information, Outreach and Hotline sub-committees. Also available on line.
Purpose: To provide accurate meeting information on the PASC meeting schedule.
After some discussion about the proposed form Motion #40 was submitted for approval of the form by the area.
A motion to table motion #36 was made by (?) and seconded by (?) and was voted on and passed by general consent. The motion will be heard at the June meeting and further discussion will take place at that time.
Motion #37 was for a starter kit for a new group but the Chair ruled the motion out of order because the maker wasn’t present.
A motion was made to extend the meeting until the completion of New Business by Hell to Heaven and was seconded by Starting Over. Result of vote: 13 in favor, 10 opposed and 3 abstentions. Motion passed.
Motion #39 regarded removing meetings from the Portland meeting schedule that weren’t represented at the area meeting. It died for lack of a second.
The
following motions should be voted on at your group business meeting.
Motion #35, made by
The NA Way, seconded by Learning To Live
Motion:
To remove the birthday section and include
section with committee members phone numbers from the Portland Area
schedule. (Italics are an amendment to the motion, accepted by the maker and the
seconder)
Purpose:
To make room for meetings and to be fair to all members of Portland Area because
there’s not room to put everybody’s birthday.
Motion #38, made by
Shawn B., seconded by Here & Now
Motion:
To have P.A.A.S. (Portland Area Activities Sub-committee) donate any funds over
their $1000.00 working capitor and $1000.0 prudent reserve to P.A.S.C. no matter
what time of the month they exceed the $2000.00.
Purpose:
To make the P.A.A.S accountable to P.A.S.C.
Motion #40, made by
Schedule Adhoc, seconded by Late Night Recovery
Motion:
To accept a form to present to meetings for information about meetings for the
schedule.
Purpose:
To be accountable to both the fellowship and the public for information placed
in the schedule.
Motion #41, made by
Jackie J., seconded by Starting Over
Motion:
My motion is that Area service committee support a men’s convention for 2006
or 2007.
Purpose:
Receive support from the Portland Area.
Motion #42, made by
RCM (Regional Committee Member), seconded by Learning To Live
Motion:
To create an Adhoc committee to submit a bid for the fall RSC(Regional Service
Conference), 2005.
Purpose:
To spread unity and to provide local direction.
The meeting adjourned at 4:50 pm