December 2004 Area Minutes and financial statement, Portland Area of Narcotics Anonymous
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Portland Area Service Committee
January 29th,
2005
Set to begin at
2p.m.
1.
Call meeting to order
2.
Moment of Silence, followed by the Serenity Prayer for those who care to
join
3.
Reading of the Twelve Traditions
4.
Reading of the Twelve Concepts
5.
Reading of the Concept of the month (1)
6.
Reading of the Dedication to Service
7.
Roll Call of Officers
8.
Roll Call of Groups
9.
Establish a quorum
10.
New GSR orientation
11.
Treasurer Report
12.
Secretary Report, including the reading of the minutes from the last
meeting.
13.
Chair Report; mail call
14.
Open Forum- NA related (20minutes)
15.
Vice Chair Report- Subcommittee and Regional issues
15a
Activities
15b
Hospitals and Institutions
15c
Hotline
15d
Literature
15e
Outreach
15f
Public Information
15g
RCM/ Alternate RCm
15h
PASO
15i
PCRCNA XIII 2006
16. New GSR recognition
17.
Break 15min maximum
18.
Reopen meeting with moment of silence followed by the Serenity Prayer
19.
Count of voting GSR’s
20.
Unfinished business
20a. Motion
21. New Business
22.
Announcements
23. Close
Portland Area Service Committee
of Narcotics Anonymous
53 SE 80th Avenue
Portland, OR 97213
December 18th, 2004
The Chair called the meeting
to order at 2:00 pm. The meeting
opened with a moment of silence followed by the Serenity Prayer for those who
cared to join in.
The 12 Traditions were read
by: Brian.
The 12 Concepts were read
by: Tony.
The 12th Concept
was read by: Claire and Laurence.
The Dedication to Service
was read by: Marty.
Roll
call of the BOD
14 were present.
Roll
call of Groups
46 groups answered the roll
call.
Quorum
Quorum was present and set
at 23.
New
GSR Orientation
Treasurer
Report, Victoria C.
Victoria wants it reported
that four people are doing the job of Treasurer that have not been voted in by
the Area. Sunny and Charlie have
not been voted in but are doing accounts receivable and accounts payable.
Victoria has been appointed interim treasurer since Joan resigned.
Joan is still doing the Treasurer’s written reports.
See attached reports.
Secretary
Report, Mary E.
Rick
motioned to waive the reading of the minutes, seconded by Hour of Power.
Motion passed by general consent.
Amendment
to November minutes include the minutes from the BOD meeting, held November 28th,
2004. Motion to accept the minutes
as amended made by (?), seconded by What It Is, motion passed by general
consent.
Linda
R. offered to assist me today by taking notes.
She is in no way willing to accept a nomination for the Secretary
position to abandon the position of Hotline Chair. Please check in with her if you missed the roll call and
direct your questions to me.
The Sub-committee Chairs
need to submit a written report to me.
Please
make sure the mailing information on the sign in sheet is correct.
I would like to continue to offer the option of emailing the minutes to
GSRs. However, any information
submitted in written form also needs to be submitted in electronic form.
This information is also posted on our website.
The
November minutes were supposed to include the minutes from the BOD meeting held
November 28th, 2004. I
will include them in the December minutes as an amendment. I apologize for sending out the minutes so late but I had a
lot of other things that required my attention in November. Personal obligations
prevented me from meeting with the postmaster to apply for our mailing permit
and to verify conditions to meet the bulk mailing requirements.
I should be able to meet with him in January.
Plan on bringing bulk mail to Area next month.
Please
be aware that I will be leaving this position in March, 2005 and it will make a
real difference if the potential candidate for the Secretary position works with
me until then.
The by-law ad hoc committee
has completed about half of its task. The
completion of this work far outweighs the time it will take to complete it.
It is my opinion that we should continue until it’s finished and that
we should take as much time as we need to make sure we are thorough.
In
2002, a Motion #15 was passed requesting a total amount of $130.00 be spent on 2
copies of the book titled “Oregon Non-profit Corporation Handbook”.
I would like to know where the books are and that they are restored to
the possession of the Area for reference. [Response
from Colin: Rick and Billie, our former Treasurer, have them.]
I
would also like it noted that the date, time and location of future
sub-committee meetings are clearly announced and recognized as being open
meetings that anyone is welcome to attend.
Chair
Report, Colin W.
Colin
read this statement to all in attendance at the PASC business meeting.
“As
most of the groups know a motion recently passed that approved a budget which
directly affected the sub-committees and groups.
This decision has introduced many concerns and challenges to our area.
We want to make a formal apology if any groups or sub-committees felt
disrespected or confused a s a result of this motion. In the following months we will be focusing on solutions
which will attempt to appeal to as many groups and members as possible.
Any and all involvement at the member, group, and sub-committee level is
invited and encouraged.
Sincerely,
Portland
Area Service Committee”
Colin made amends for
leaving last month and wants to fulfill his term as chair. Colin passed out mail.
Colin announced that the
Portland Area Service Office sub-committee will hold two business meetings in
January. January 2 and the 16th,
both on Sundays at 1:00 pm at the new P.A.S.O. location.
All are welcome and invited to attend.
Open
Forum
Vice
Chair Report, Paul J.
Conducts sub-committee
reports.
Activities
sub-committee report, Aaron R.
During the most recent
quarterly audit we were finally able to reconcile our bank account.
A complete report is included with the minutes.
We also need financial assistance for our events.
We plan to submit a motion that will designate seed monies for specific
events and to define “major money events” as those above the $1500.00
amount.
Hospitals
& Institutions sub-committee report, given by Rick P.
We made 53 commitments, 10
were missed, 2 cancelled and 754 addicts were seen.
Hotline
sub-committee report, Linda R.
The
hotline meeting was last Friday, December 10, 2004, we had five members in
attendance, including the Chair. I
appointed Shannon G. as Interim Vice Chair until nominations in February, 2005.
And just as an added note, Shannon has been doing the job of Vice Chair
for months and just celebrated 1 year clean which is a requirement of the
position. The committee is grateful to have her, as am I.
The
hotline has no by-laws; we are currently operating under guidelines.
The Chair will research and determine the proper procedure for developing
an ad hoc committee to develop such by-laws.
It was suggested that an ad hoc committee could meet 1 hour prior to our
regular business meeting. The
hotline will now meet on the first Friday of each month at the Portland Area
Service Office, 53 SE 80th, Portland, at 7:00 pm, so as not to
conflict with any other sub-committee meetings.
Our next business meeting will be held on January 7, 2005 at 7:00 pm.
We currently have all phone line shifts filled, although we are looking
for those willing to be of service for our alternate phone line workers.
We also have an opening for secretary.
A motion will be presented at Area to put a moratorium on any motions
brought forth to merge the Hotline and PASO phone lines.
This is to allow things to settle with the opening of the Service Office
and keep the integrity of the Hotline, as well as, to continue researching all
the costs involved in making such a change.
On December 1, 2004 the hotline began transferring the phone line by each
individual shift worker. This
change results in a $250 a month savings to the Area.
Except for a few clichés, it has run relatively smoothly.
We hope to see you at our next meeting.
Thanks,
Linda R.
Literature
sub-committee report, Jeff S.
No written report was
submitted. See attached Treasurer’s
report for financial details.
We are waiting to find out
if we will be directed by the P.A.S.C. to increase the cost of literature.
Continue to use current order forms until further notice.
Outreach
sub-committee report, Jerome J.
The sub-committee supports
the new P.A.S.O. office and hopes the P.A.S.O. will accommodate our
sub-committee in scheduling and a place for GSR orientation (concerns).
Becky is the new GSR co-orientation coordinator who reports from Broward
County in Florida that unity is very strong there.
We were invited to attend and did attend the one existing meeting in the
Dalles, Rebels with a Cause. It is
the only meeting in a city of 12,000 people.
Nanette and Jessica visited Step Sisters in Oregon City; they also need
support. Jerome, former Outreach chair, recommitted to working on the
sub-committee and is getting a lot done. He
announced 2 schedule changes on the website and has had e-mail correspondence
with the Monday Alternative meeting in Newberg and Walk Your Talk in Troutdale.
Still no word from Never Too Late in Tigard.
Public
Information sub-committee report, Jim B.
We
are still using the standard mailing rates.
We
set up a booth at the Family Resource Fair at Fernwood High School.
Scott attended with me and we used the opportunity to network with
professionals. We’re planning to
be invited back for more presentations to network with other resource people.
Please
remember to fill out the Schedule Change form if there are in changes affecting
the time, place and location your group meets to help us main an accurate
meeting schedule.
The
Monday Medicine group folded.
RCM
report, J.B.
We
will be voting on the Regional Motions for me to take to the next business
meeting. Region plans to provide a
copy of their minutes and by-laws at that time.
The
Regional Assembly will be held in Salem, February 4,5,and 6, 2005.
It is the responsibility of the GSR position to attend as a
representative of your group and I encourage everyone to go.
As
a suggestion, “The Group” booklet says that a group can set aside money so
that their GSR can attend. Groups can also combine their resources to attend.
Fill
out a World Pool resume if you’re interested in being considered for service
at the World level. They are also available from the P.A.S.C. Secretary and at
the WSO website.
Alternate
RCM, Thom M.
I really need help planning
the up-coming Regional Conference. We
plan to hold it here at the P.A.S.O. office and a planning meeting is scheduled
for January 8th, at the P.A.S.O. at 2:00 pm on Saturday.
P.A.S.O.
sub-committee report, Ron C.
We will hold 2 business
meetings in January. The 2nd
and the 16th at 1:00 pm at the P.A.S.O.
At the last business meeting
we discussed the possibility of signing a contract on a copy machine.
We are in the process of determining how much we are currently spending
on copies and how much we might be able to save with the use of our own copier.
There were several concerns.
The first is what is included as far as maintenance and service of the
machine, how many copies and their cost; who and how the machine will be used;
and whether or not it will meet our needs.
The lease will include ownership at it’s termination and the question
of how quickly it might become outdated came up and if, at the end of the
contracted period, we would still continue to have a maintenance agreement.
We plan to do further research and there will be more discussion about
this during the planned business meetings.
Website
ad hoc committee report, Dennis P.
The Webmaster has connected Mapquest
links to all but a few meetings and was directed by the P.A.S.C. not to remove
them from the schedule just because there is no map link to them.
The website is up and running and is completed at this point.
P.C.R.C.N.A.XIII
report, Claire K.
PCRCNA XIII
Pacific
Cascade Regional Convention of Narcotics Anonymous
“Together
We Have It All” Spring,
2006
December
ASC Report
Addicts at all stages of
recovery are invited to help plan this event - We need you all!
Next meetings:
December 19, 2004
January 16, 2005
February 20, 2005
Open positions:
Entertainment vice chair
Hotels and Hospitality vice chair
Programming vice chair
Merchandise vice chair
Arts and Graphics vice chair
Potential speakers are
encouraged to submit tapes/cds to the committee by March 2005 for consideration.
Clean time requirements are 5+ years for workshop speakers and10+ years for main
speakers.
The email address is PCRCNA
XIII
Pacific Cascade Regional
Convention of Narcotics Anonymous
“Together We Have It All”
Spring, 2006
December ASC Report
Addicts at all stages of
recovery are invited to help plan this event - We need you all!
Next meetings:
December 19, 2004
January 16, 2005
February 20, 2005
Open positions:
Entertainment vice chair
Hotels and Hospitality vice chair
Programming vice chair
Merchandise vice chair
Arts and Graphics vice chair
Potential speakers are
encouraged to submit tapes/cds to the committee by March 2005 for consideration.
Clean time requirements are 5+ years for workshop speakers and10+ years for main
speakers.
The email address is:
PCRCNA13@portlandna.com.
Fundraising events:
January – no event
February 5, 2005 Spiritual Breakfast
March 12, 2005 Dance
New
GSR Recognition
Unchained
Michelle M.
GSR
Burnside
Blues
Rebekah W.
Alt GSR
From
Hell to Heaven
Travis T.
GSR
Present
Reality
Sally B.
Alt GSR
Don’t
Know
Marty M.
GSR
Late
Night Recovery
Dustin B.
Alt GSR
We welcome them and ask that
they keep coming back!
Break
4:40 – 4:50 pm
Reopen the meeting with a
moment of silence followed by the Serenity Prayer.
Count
of voting GSRs
26 present, quorum met.
(Quorum established at 23.)
Vote
on Regional Motions
Motion #1 was tabled because
the budget has not yet been completed.
Motions # 2 and 3 were
housekeeping motions and included for group information only.
They did not require a vote.
Motion #4, by-law change.
Result of vote: 13 For, 0 Opposed, 9 Abstentions.
Motion #5, by-law change.
Result of vote: 19 For, 0 Opposed, 4 Abstentions.
Back To Basics motions to
extend meeting at 5:00pm, seconded by Hour of Power. Result of vote: 18 For, 5 Opposed, 0 Abstentions.
Motion #6, by-law change.
Result of vote: 19 For, 0
Opposed, 5 Abstentions.
Motion #7, by-law change.
Result of vote: 2 For, 0 Opposed, 3 Abstentions.
Motion #8, by-law change.
Result of vote: 18 For, 0
Opposed, 6 Abstentions.
Unfinished
Business
Motion #77, directs the
P.A.S.O. sub-committee to assume responsibility for the annual picnic at Oaks
Park. Chair ruled the motion out of
order because it had been tabled two consecutive months and the maker was
absent.
Motion #82, changes
sub-section of the Activities sub-committee by-laws.
Maker wanted to withdraw the
motion and there was an objection. A motion to table was made by Tim D. and
seconded by What’s Really Going On?
Result of vote: 11 For, 13
Opposed, 1 Abstention, motion to table fails.
Result of vote on motion
#82: 2 For, 18 Opposed, 4
Abstentions, motion fails.
Motion #92, motion to set
aside $1000.00 seed money to fund summer events put on by the Activities
sub-committee. Maker withdrew the
motion without objection.
Motion #88, to remove
sub-committee names/phone numbers from the February/March meeting schedule.
Result of vote:
21 For, 3 Opposed and 2 Abstentions.
Motion passed.
Motion #91, to rescind the
current P.A.S.O. budget.
Result of vote: 9 For, 8
Opposed, 9 Abstentions. Motion
fails. 2/3 majority required and 11
votes needed to pass.
Emergency
Elections
Victoria C. was appointed as
the interim Treasurer by the Chair until regular elections are held in March
2005. It was determined that the
position had been open less than 3 months and the Chair could appoint Victoria
to the position.
New
Business
Motion # 93 was ruled out of
order because the maker wasn’t present.
Motion #99, made by Brody
O., seconded by Unchained.
Motion: Requesting a starter
kit for new meeting. It will be
located in West Linn @ 4982 Willamette Falls Dr.
this is a youth based meeting Thursday @ 7:00 pm.
(Begins) January 6th. (Name
of group): “Skivy”.
Purpose:
To promote by attraction to the youth in the Portland area providing a
safe place for kids in recovery to get support.
Result of vote:
Passed by general consent.
Motion #94, Made
by Activities sub-committee, seconded by Hope No Dope.
Motion: 1)That
Activities be allowed to create a separate set aside line items for major money
events with seed monies established and approved by the P.A.S.C. Donations to be
dispersed at the end of event and financial obligations fulfilled.
2)That major money events be defined as any event that exceeds expenses
of $1500.00.
Purpose of motion:
to attempt to put on all our year round events while keeping our current
prudent reserve without juggling monies to having to do creative financing.
Please
vote on this motion in your groups and bring the result to the next Area
business meeting.
At this time a member called
for a count of voting GSRs. The
count result was 19 and did not satisfy the quorum to continue doing business
for the day.
Motion to close made by
Unchained, seconded by Hour of Power.
Meeting ended at 6:00 pm.